HomeOffboarding Completion Complete this form to confirm that a worker has been fully offboarded from RSS Offboarding Confirmation FormA member of HR or an authorized RSS representative must complete this form whenever a team member’s employment or contract is terminated, voluntarily or involuntarily.Please enable JavaScript in your browser to complete this form.Please enable JavaScript in your browser to complete this form.Your Name *FirstLastWe need to know which RSS team member is completing this formName of Worker *FirstLastAssigned work site *Please indicate the primary work site where this person is assigned; if remote, please indicateWorker status *Employee (W2)Independent Contractor (1099)What is their status?Reason for offboarding *ResignationTerminationContract Ended and Not RenewedDeploymentDeathReason for ResignationNew job/opportunitySchedule conflictAttending schoolRelocatingIllness/InjuryNo longer good fitCan’t handle work requirementsWork-life balance issuesConflict of interestNo transportation to/from workPersonal issuesRefuse to stateOther reasonIf "Other" reason please state whyExplain why contract was not renewedWhy did they or RSS management choose not to renew or extend the contract with this person?Are they eligible for rehire/future contract? *YesNoIf "No" explain whyDate of SeparationDate of resignation, termination, or other reasonReason for TerminationNo Call No ShowBehavior/Disciplinary ReasonsNot Doing Job and Not Responding to Training and Other InterventionsOther reasonHave all paperwork been filed and issued?YesNoHave their next of kin been contacted and sent their final pay, paperwork, and personal property? If "No" explain whyWhat has not been completed and explain why and what is being done to resolve this?Confirm the following has been completed *Date of departure establishedExit interviewManager/Supervisor InterviewedLetter of resignation (or contract termination) receivedSeparation by death processes completed: next of kin notified, all documentation received and submittedSeparation letter issued by HRManagement notifiedIT notifiedIT secured dataPayroll notified and payroll system updatedCOBRA information sent, if eligible/applicableNon-compete forms, NDA, and addenda copies sent as a reminderRelevant team members notified: who will be assuming this person’s responsibilitiesCompany-wide announcement issued, if applicableExternal stakeholders notified: client, vendors, etc.Guard Equipment returnedOffice equipment and supplies returnedPhone(s), laptop(s), other devices returnedUniform(s) returnedPhysical and/or electronic keys/access cards returnedID badges and lanyards returnedCredentials removed from productsPasswords changed for programs using a shared accountSecurity system codes or entry key codes changedEmail account re-routed or disengaged, and tested to ensure task completedPhone extensions reassignedEmployee’s company credit card revokedSend off gift, card, lunch: when exit is amicableCondolence letter, card, plant, other information sent on behalf of team to family of departedFinal pay disbursedKnowledge transfer started: the processes and practices that they mastered, information they know about clients and sites, etc. need to be shared with teamSocial media “goodbye” if exit is on good terms (and deemed applicable/necessary)Update all state and federal forms, agencies, etc.Update organization chart, if applicableUpdate company website and marketing collateral, if applicableAccess to resources provided for remaining team members who may experience grief, stress, depressionRecruitment for replacement startedNotesPlease provide notes or additional information that you want to include in this person’s file.File Upload Click or drag files to this area to upload. You can upload up to 8 files. Upload any documents or images you want to include in their fileSubmit Go to HR Forms Portal
